Buyer ToolsOffice Furniture List for a New Office — Complete Checklist
Setting up a new office or moving to a bigger one means ordering furniture for every desk, meeting room, storeroom and pantry at once. This checklist lists the furniture an Indian office needs area by area, with typical sizes and simple rules for working out quantities, so nothing is missing on the first working day.
Office Furniture Checklist by Area
| Area | Furniture | How many |
|---|---|---|
| Open work area | Workstation desks, task chairs, mobile pedestals, screen dividers | 1 set per employee, plus 10% spare |
| Manager cabins | Executive desk, high-back chair, 2 visitor chairs, side storage or almirah | 1 set per cabin |
| Meeting rooms | Meeting table, chairs, credenza or side storage | 1 chair per seat; about 600 mm of table edge per person |
| Reception | Reception counter, visitor sofa or chairs, small table | Seating for 3–6 visitors |
| Storage and records | Steel almirahs, filing cabinets, open shelving, fireproof cabinet for key documents | Based on files and stock, not headcount |
| Staff area | Lockers, shoe racks | 1 locker per employee who needs one |
| Pantry | Dining tables and chairs, storage cabinet | Seats for about a third of staff at one time |
| Server / IT room | Server rack, storage rack for spares | Based on IT equipment |
| Cash and valuables | Safe or fireproof safe (see Vastu for office for placement) | 1 per accounts or admin office |
Typical Office Furniture Sizes
| Item | Typical size (W × D × H) |
|---|---|
| Workstation desk | 1200 × 600 × 750 mm (1500 × 600 mm for two screens) |
| Manager / executive desk | 1500–1800 × 750–900 × 750 mm |
| Mobile pedestal (3 drawers) | 400 × 500 × 600 mm, fits under the desk |
| Meeting table for 6 | 1800 × 900 × 750 mm |
| Meeting table for 10–12 | 3000–3600 × 1200 × 750 mm |
| Steel almirah | 900 × 450 × 1980 mm (about 3 × 1.5 × 6.5 ft) |
| 4-drawer filing cabinet | 470 × 620 × 1320 mm |
| Staff locker column | 300–380 × 450 × 1800 mm |
Allow about 1 metre behind each desk for the chair to move, and at least 1.2 metres for main walkways.
How Much Office Furniture Do You Need? A 20-Person Example
| Item | Quantity |
|---|---|
| Workstation desks and task chairs | 18 + 2 spare |
| Mobile pedestals | 20 |
| Manager cabin sets | 2 |
| Meeting table for 8 and chairs | 1 table, 8 chairs |
| Reception counter and visitor seating | 1 counter, 4 seats |
| Steel almirahs | 4–6 |
| Filing cabinets | 2–4 |
| Fireproof cabinet or safe | 1 |
| Staff lockers | 20 doors (e.g. 5 columns of 4 tiers) |
| Pantry tables and chairs | 2 tables, 8 chairs |
Steel or Wood for Office Furniture?
Many offices mix the two: wooden or laminate desks and meeting tables where looks matter, and steel for almirahs, filing cabinets, lockers, racks and safes, which take the most daily wear and need to stay locked and square for years. Our office storage planning guide explains which storage format suits which records.
Ordering Tips for a New Office
- Start from the floor plan. Mark desks, cabins and meeting rooms on the plan before counting furniture.
- Plan for growth. Add 10–20% spare desks if you expect to hire in the next year; matching later pieces is easier from the same manufacturer.
- Sort storage by what is stored. Active files go in filing cabinets near desks, archives in almirahs or shelving, and original documents in a fireproof cabinet.
- Order storage with the desks. Steel storage and lockers from one maker arrive together and match in colour.
- Check what the quote covers. Compare GST, delivery and installation on every quote.
Office Furniture from The Royal Safe Company
| What you need to know | Details |
|---|---|
| What we make | Steel almirahs, sliding-glass-door office cabinets, filing cabinets, lockers, storage racks, server racks, safes and office furniture |
| Material | Powder-coated mild steel from TATA Steel and JSW, made in our own factory in Sonipat, Haryana |
| Minimum order | No minimum for orders within India |
| Price | Quoted per order, exclusive of 18% GST; delivery charged extra |
| Guarantee | 2 years in India; office chairs carry a 1-year warranty |
| Certification | ISO 9001:2015 and Greenpro |
See our office furniture manufacturer page, the Studio Collection, steel almirahs for offices and the steel locker size and price guide.
Send your floor plan or headcount and a list of rooms to sales@royalsafeco.com for an itemised office furniture quotation.
Frequently Asked Questions
What furniture is needed for a new office?
Workstation desks and chairs, mobile pedestals, manager cabin sets, a meeting table and chairs, reception counter and seating, steel almirahs and filing cabinets, staff lockers, pantry tables and chairs, a server rack and a safe or fireproof cabinet.
What is the standard size of an office desk?
A workstation desk is typically 1200 × 600 mm and 750 mm high, or 1500 × 600 mm for two screens. A manager's desk is usually 1500–1800 × 750–900 mm.
How many almirahs does an office need?
Count by what is stored, not by headcount. A 20-person office typically needs 4–6 steel almirahs and 2–4 filing cabinets, plus a fireproof cabinet for original documents.
How much space should be left behind an office desk?
About 1 metre behind each desk for the chair, and at least 1.2 metres for main walkways.
Is there a minimum order for office furniture?
At The Royal Safe Company there is no minimum order for orders within India.